Project Coordinator – Grants

Reports to Project Director or Project Manager

Type of Position – Contract (5/31/23)


Commensurate with Experience


Contract Employees not eligible for benefits

General Description

The Project Coordinator will support and assist in the organizing/coordinating specific new grant funded human services, community based projects and related outreach activities related to COVID-19 vaccine hesitancy grants being managed by Leadership Memphis.  This person will be tasked with supporting the Project Director and/or Project Manager in the implementation of various grant funded activities and events to support efforts to reduce vaccine hesitancy.  Primary focus will be support of the Tennessee Health Department (THD) grant focused on a 21 county area in West Tennessee with some activities related to the Shelby County Health Department grant. S/he will also be responsible for supporting the tracking and reporting of budgets and operating plans for these programs, assist in the managing of program funding and grants, and reporting on same.  S/he will be responsible for regular communication to the Project Director and /or Project Manager as well as specific constituent and stakeholder groups to assure success and attainment of program goals and timelines.  Administrative support activities related to the grants will also be part of this person’s responsibility.

Job Duties/Responsibilities

  • Supporting grant leadership (Project Director (PD) and/or Project Manager (PM) ) in organizing programs and activities in accordance with the mission and goals of the organization and approved human services community based grants.
  • Support grant leadership in the various marketing and community outreach approaches which serve to engage target communities for the focus of a project or grant funded activity.
  • At the direction of grant leadership, coordinate the scheduling of and preparation for various stakeholder meetings to include: advisory committees, steering committees, work groups and appropriate community engagement activities which support the success of the project. Coordinate and manage any project-related virtual meetings/events including calendaring, invitations and troubleshooting for participants
  • Support grant leadership on various community out-reach events to include: health fairs, festivals, and other events which engage community members broadly. Travel required to the assigned counties related to the TDH 21 county grant.
  • Assist/support grant leadership to include preparing required accurate and timely grant status reports and compliance documents throughout its life cycle; reporting of program metrics which define the results and impact of the project; collection of data on various activities of the project to inform program metrics; tracking of the budget and operating plan for the program; clear communication of changes and potential problems to ensure project goals are achieved; distribution of stakeholder communication materials; creating tracking tools for various tasks associated with projects and events; coordinating weekly agendas, project timelines, outcome tracking reports, and dashboards which track the progress of the activities under various project activities.
  • As required and requested by grant leadership, provide direction team members or volunteers.
  • Proactively collaborate with other members of the LM team as needed

Skills/Qualifications Requirements


  • Four-year degree in a business-related field with at least 1 year of project or program management experience.
  • Strong reporting capability with attention to detail and data analysis. Above average capability with  Microsoft Office products and project management platforms
  • Strong multi-tasking ability
  • Proven experience working in a team environment
  • Ability to travel to the geographic area covered by the grants (21 county area in West Tennessee including Shelby County and the Memphis Metro area)
  • Solid knowledge of virtual conferencing and meeting platforms (Zoom, Microsoft Teams, etc)
  • Strong administrative and organizational skills
  • Flexibility to work weekends and after hours as needed


  • The ideal candidate will live outside the Memphis metro area in the 21 county area covered by the TDH grant.
  • Prior experience working in a non-profit organization
  • Prior experience in managing grants highly desirable
  • Knowledge of rural health issues is a plus
  • Some general knowledge of budgeting and resource allocation procedures

Competencies required for success

  • Solid understanding of the wider objectives of the program
  • Extraordinary organizational and multi-tasking skills
  • Ability to work positively with the wide range of individuals and constituencies responsible for program execution
  • Strong collaboration skills
  • The ability to anticipate potential problems/delays and find innovative ways to resolve problems
  • Strong communication skills – verbal and written


Reports To:                    Project Director or Project Manager

Direct Reports:                None

Funding:                          This position is grant funded for fiscal 2022/2023


How to apply

Please submit your resume to  Reference the position you are applying for in the subject line of the cover e-mail.